Compliance

1. Our GDPR principles

we will process all personal data fairly and lawfully
we will only process personal data for specified and lawful purposes
we will endeavor to hold relevant and accurate personal data, and where practical, we will keep it up to date
we will not keep personal data for longer than is necessary
we will keep all personal data secure
we will endeavor to ensure that personal data is not transferred to countries outside of the European Economic Area (EEA) without adequate protection

2. GDPR compliance

As part of our GDPR preparation process, we are reviewing and updating all our internal processes, procedures, data systems and documentation in order to help ensure that we are ready when GDPR comes into force in May 2018.

The Academy will be complying with the GDPR as a processor of data and have been planning and developing a programme of works which will deliver what is required by the legislation. This will involve working with our suppliers and partner organisations to ensure they can meet these obligations.

We will implement the relevant policies and practices to ensure we protect any data handled by the Academy – for its employees, customers, suppliers, partners and stakeholders, specifically including the following:

employees will be made aware of the GDPR and restrictions and obligations within it as may be relevant to them, with the relevant training provided as necessary. Each staff member will have completed a GDPR Awareness Workshop
all new employees joining after the 25th May will receive awareness training as part of our induction programme
suppliers who process personal data on behalf of the Academy have been identified and asked to provide details of their state of compliance with the GDPR and where appropriate agree to new contractual arrangements. Any new supplier will not be taken on unless we are satisfied that they comply with the new data protection regulations

3. Our GDPR actions to date

we have appointed a Data Protection Officer
our internal project is maintaining a log of GDPR compliance work, which will be available to scrutiny if/when asked
we undertook a gap analysis of all our business processes where personal data is either held or collected and produced an action plan
we are reviewing and updating our range of policies, including our Data Protection Policy and Subject Access Requests Policy
we are updating our privacy policy on our website to incorporate our GDPR obligations. These will be available to view from 25 May
we have introduced mechanisms to identify a potential personal data breach, how these will be investigated and reported, where necessary within 72 hours
we are undertaking a systematic review of the personal data we store, manage, maintain, collect, process and control
we have assessed our lawful bases for processing data to ensure all personal data is processed lawfully, fairly and transparently
we have introduced legitimate interest assessments where we rely on legitimate interest as the lawful basis for processing any personal data
we have conducted data mapping of all our processes involving personal data
we are providing training to our employees and generally raising the awareness and importance of GDPR to our business and their individual responsibilities arising from this
we are and will continue to look at ways of improving our systems and procedures to better comply with GDPR best practice
we will continue to monitor our GDPR plans up to the target date in May 2018 and beyond

4. Contact us

Should you require any further information about the Academys GDPR plans and preparation, please feel free to contact us using the details below:

Data Protection Manager
London Medical Education Academy
Innov8
Queen Alexandra Road
High Wycombe
HP11 2GZ
UNITED KINGDOM

Phone number: +442030111412
contact@LMEDAC.com